{"id":1468,"date":"2023-12-05T14:10:48","date_gmt":"2023-12-05T13:10:48","guid":{"rendered":"https:\/\/helpdesk.ovio365.com\/en-us\/?p=1468"},"modified":"2023-12-14T17:02:01","modified_gmt":"2023-12-14T16:02:01","slug":"chapter-2-2-1-8-epss-studio-documents-2","status":"publish","type":"post","link":"https:\/\/helpdesk.ovio365.com\/en-us\/?p=1468","title":{"rendered":"Chapter 2.2.1.8 EPSS Studio Documents"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.23.1″ _module_preset=”default” custom_padding=”0px||0px|||” global_colors_info=”{}”][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

The Documents<\/strong> function is one of the most important functions of OVIO. Process documentation can be created from this, for example to obtain ISO certification. This documentation is created fully automatically<\/strong> with one click and is derived from the recorded processes. We will explain what functions and options there are in this chapter.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Funktion-Bar.png” title_text=”Funktion-Bar” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Funktion-Bar-Documents.png” title_text=”Funktion-Bar-Documents” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|10px|10px|10px|10px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_divider show_divider=”off” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

This chapter describes this Documents <\/b>button.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>1. Overview of documents<\/span><\/h1>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Overview.png” title_text=”Documents-Overview” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_text_align=”center” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

As soon as you hover the mouse pointer over the documents symbol, this view opens. There are already ready-made templates for types of documentation. By clicking on the desired template, this documentation is generated fully automatically and opens in editing mode. By clicking on the Documents button, the document generator opens and you can put together your own documentation if you like.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Templates.png” title_text=”Documents-Templates” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_text_align=”center” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

This is the view of the document generator, which we will describe in more detail in the next step.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2. Sub-Areas<\/span><\/h1>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2.1 Document List<\/span><\/h2>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Templates-list.png” title_text=”Documents-Templates-list” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_text_align=”center” global_colors_info=”{}”]<\/p>\n

The large white area on the left will only be filled once documentation has been created. All documents ever created are displayed here.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2.2 Document buttons<\/span><\/h2>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

If you click on the “New Document<\/strong>” button, the window for creating documentation appears.<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Templates-Navigation.png” title_text=”Documents-Templates-Navigation” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2.3 Documentation Templates<\/span><\/h2>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Templates-Name.png” title_text=”Documents-Templates-Name” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

1.) In the template overview you can assign the document name<\/strong> in the first field Name.<\/p>\n

2.) By clicking \u201cApply<\/strong>\u201d on one of the buttons under Automatic Template Collections, this document type is created.<\/p>\n

These templates are exactly the same as those displayed in the Documents menu:<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Instructions.png” title_text=”Documents-Instructions” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Quick-Summary.png” title_text=”Documents-Quick-Summary” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Analisis.png” title_text=”Documents-Analisis” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Reporting.png” title_text=”Documents-Reporting” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Standard.png” title_text=”Documents-Standard” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2.4 Create custom documentation<\/span><\/h2>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Templates-Manual.png” title_text=”Documents-Templates-Manual” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

If the templates are not enough, you can put together your own under Configure individually. Here you have the option to add individual pages and then sort them under \u201cAdjust order\u201d.<\/p>\n

At the bottom there are 3 buttons:<\/p>\n

1.) Add and generate<\/strong> = This means that the selected pages should be processed directly and the documentation will be created immediately.<\/p>\n

2.) Add to order list<\/strong> = Here you could create several documentation variants and add them to a generation queue. After adding all the desired documents to the order list, click Add and generate.<\/p>\n

3.) Cancel<\/strong> = Discards everything and returns to the documentation creation start screen.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_divider show_divider=”off” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][et_pb_divider show_divider=”off” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][et_pb_divider show_divider=”off” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][et_pb_divider show_divider=”off” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_text_align=”center” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

This is what the order looks like, which you can adjust using drag & drop.<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/11\/EPSS-Dokumente-Reihenfolge.png” title_text=”EPSS-Dokumente-Reihenfolge” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2.5 Document Menu<\/span><\/h2>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Templates-Menu.png” title_text=”Documents-Templates-Menu” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

After documentation has been created, you have the opportunity to open a menu with several options:<\/p>\n

1.) Edit<\/strong> = Opens the documentation in edit mode.<\/p>\n

2.) Edit in full screen<\/strong> = Opens a new tab where only the documentation for editing is displayed.<\/p>\n

3.) Open in reading mode<\/strong> = Open the OVIO document reading mode.<\/p>\n

4.) Rename<\/strong> = The ability to change the name for the documentation.<\/p>\n

5.) Delete<\/strong> = Removes the documentation; it can no longer be restored without a backup.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

<\/span>2.6 Document Preview & Editing<\/span><\/h2>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/helpdesk.ovio365.com\/en-us\/wp-content\/uploads\/sites\/2\/2023\/12\/Documents-Preview.png” title_text=”Documents-Preview” align=”center” _builder_version=”4.23.1″ _module_preset=”default” border_radii=”on|30px|30px|30px|30px” border_width_all=”2px” border_color_all=”#000000″ global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” header_5_text_align=”center” header_5_line_height=”1.5em” global_colors_info=”{}”]<\/p>\n

A preview of what the edit mode looks like. Here you have every opportunity to adapt this documentation the way you want, just like in Microsoft Word.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_post_nav in_same_term=”on” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_post_nav][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

The Documents function is one of the most important functions of OVIO. Process documentation can be created from this, for example to obtain ISO certification. This documentation is created fully automatically with one click and is derived from the recorded processes. We will explain what functions and options there are in this chapter.This chapter describes […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[5],"tags":[],"class_list":["post-1468","post","type-post","status-publish","format-standard","hentry","category-ovio-virtual-assistant"],"_links":{"self":[{"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=\/wp\/v2\/posts\/1468","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1468"}],"version-history":[{"count":3,"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=\/wp\/v2\/posts\/1468\/revisions"}],"predecessor-version":[{"id":1770,"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=\/wp\/v2\/posts\/1468\/revisions\/1770"}],"wp:attachment":[{"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1468"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1468"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/helpdesk.ovio365.com\/en-us\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1468"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}